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Before Singularity was implemented, we spent a lot of frustrated time looking for misplaced student materials. Now we are able to ensure that a student’s file is exactly where it needs to be and not hiding behind someone’s desk.
Singularity Archive & Retrieve
Singularity Archive and Retrieve
Focus on what matters most—active information. With Singularity Archive and Retrieve solutions, you will benefit from a wide array of document management archival functionality:
- Instant Availability of the Electronic Record
- Capture any document (paper, fax, email, electronic file, image, print stream, XML, etc.)
- Document Retention Management
- Centralized Document and Security/Entitlement Management
- Flexibility in Capture Technology (enterprise capture, forms driven capture, regular expression based capture, 1 & 2-D barcode based capture, OCR & ICR)
- Electronic Distribution of Managed Documents (Email, Shopping Cart, PDF, etc.)
- Unsurpassed Document Security/Encryption Technologies (AES-256 encryption and SafeKeep Server)
Is a document more than paper?
The average worker would define a document as multiple pieces of paper bound together. If the question was extended to ‘what can or do you do with documents in your organization?’ The average worker would note that documents are filed, sometimes retrieved, often routed via interoffice mail, and reviewed for approval as required during the course of business.
We would agree with the above; however we would extend the concept of ‘paper’ based documents to include ANY information (paper, electronic, file, structured, and unstructured) that is related to the course of everyday business. Collecting documents electronically is crucial to working more efficiently.
Our Singularity technology makes the task of collecting documents and other related information virtually pain-free.
Manage ALL your documents - CENTRALLY
We are inundated with information – in fact, many organizations are ‘under-utilizing’ the information they have already collected. Singularity Archive and Retrieve is the cornerstone technology employed to bring order to our informational chaos. Once these technologies are employed, an organization can begin the process of informational analysis and thereby drive their business by the numbers and by the rules that information dictates.
Finding the most robust, scalable, and most cost-effective way to centrally manage documents and information electronically, is critical to creating the efficiencies that will drive your organization to the next level.
Capture Anything – NOW
Singularity Archive and Retrieve allows you to capture information directly from scanners, multi function printers, email, print streams (IPP), network directories and mounts, and desktop productivity software, from within your SIS/ERP.
Documents can be captured from anywhere – your office, your home, a hotel, a subsidiary, a remote campus, etc. If technology can access a location, that location can access Singularity, and the proper security protocols are put into place, documents and thereby the critical information that will run your organization can be captured at any time.
Singularity can grow with your institution.
Access Information – INSTANTLY
Information captured by Singularity is immediately categorized, organized, secured, marked for quality review, queued within workflow (if available), and made available for viewing within the SIS/ERP – with the correct entitlements the document/information is instantly available and ready to be accessed the moment it is needed. Lost documents are eliminated. Security and compliancy issues (FERPA, HIPPA, etc.) are eliminated. Document retention issues are eliminated. Availability issues are eliminated.
Web Services (SOAP and Restful Services) can be utilized to access documents/information from external systems instantly and securely.
Cleanse Data – FEED THE ERP/SIS
Manual data-entry is cumbersome and error prone. With Singularity the process of collecting, transforming, and cleansing data becomes a ‘fast and efficient’ process. With Singularity, both structured and unstructured information can be processed and cleansed by a series of automated processing tools. Singularity allows you to deal with the rule and manage to the exception.
Singularity Index, Capture, and Forms Processing technologies work together to provide a framework that is:
- Flexible
- Needs driven
- Available throughout the enterprise
- Easy to use
- Accurate
- FAST
Return on investment is key to all your purchase decisions. Fill your ERP/SIS with ‘clean data’. Fill your ERP/SIS efficiently and quickly. Increase productivity. Celebrate a massive return on your investment.
Singularity moves ‘beyond document imaging’. Singularity is a platform upon which your institution will define the concept of value moving forward.
Jump on board today…